Author here. It’s my first article. I’m a bit nervous but excited to get your feedback. If you deal with procrastination too, I hope this method helps you like it helped me.
I was about to be a little snarky but your comment reminded me to be kind. Thanks.
I don't have a receipt printer, what helps me is an A4-sized whiteboard with marker when I feel like I'm falling behind my tasks. Also, to use todos sparingly, so they retain their effectiveness. It's actually quite underrated to forget and let go of tasks; what's important tends to stick around in your head and keep you up at night.
The snark was from my personal experience that serial procrastinators ride a particular high when they change their methods, especially if they spend money for something that hopefully solves their issues. It never lasts long, we return to baseline quite fast. This is why there is tons of posts about "here's how I solved my procrastination issue" when they've only used the supposed panacea for a couple of days. What's I find more interesting, is methods that have worked for someone for years. Then one can claim to have found a cure, albeit one that probably only works for them.
In any case, keep writing. It helps a lot if you too suffer from squirrel brain.
You are absolutely right, and I have actually tried lots of different things and abandoned just as many methods after only a few days. But what pushed me to write this article is that this time, it was different. After several months, this method is still holding up.
> The snark was from my personal experience that serial procrastinators ride a particular high when they change their methods, especially if they spend money for something that hopefully solves their issues. It never lasts long, we return to baseline quite fast. This is why there is tons of posts about "here's how I solved my procrastination issue" when they've only used the supposed panacea for a couple of days.
This reflects my experience as well. Whether it's getting a special little "Getting Things Done" notebook/app or getting the accessories involved in this post, before long my brain has "helpfully" optimized them back out of my life and I'm back at square one.
> serial procrastinators ride a particular high when they change their methods, especially if they spend money... It never lasts long, we return to baseline quite fast
That's probably why the author has beginner tasks on the whiteboard like making a bed, washing the dishes, etc. It's hard to imagine having such tasks throughout one's entire life while struggling with procrastination.
4-8 weeks is about the range that a new task system works for me. Probably not coincidentally I had As in most of my classes around the midterms, but graduated with a C average (a semester was 17 weeks at my university).
If you’re procrastinating, but then find a method that works and go on to use it for several years, you didn’t have a procrastination issue, you just didn’t know how to get started.
Chronic procrastinators will inevitably procrastinate no matter what method they find.
> What's I find more interesting, is methods that have worked for someone for years.
From 2020 I use a three column worksheet (Libreoffice in Debian): one row per day. One thin column for the date, the second for pending tasks, the third for the "done" ones. Theoretically I just copy-paste between the "pendings" to the "done", but I also add notes as the day progress, so it is also a kind of personal diary. At the end of the day tasks not achieved get moved to some rows below, and new ones are added as needed.
The spreadsheet is configured to start automatically on session login, so I can't forget to see my daily assignment.
Not perfect, but (mostly) works for me.
Whiteboards have been my main strategy too. And a little while ago I ran across this: https://community.frame.work/t/whiteboard-input-module/58985 and bought the same stickers and pens and it works much better than I expected - the pens write super-durably for dry-erase and light bumping doesn't erase them at all. I have weeks-old reminders on there that are almost new looking.
For day to day stuff I just use a more normal whiteboard that I do my best to erase at the end of the day, and migrate longer term stuff to some other location. I like it better than a regimented "always empty" system since reasonable leakage from one day to the next is pretty common for me.
I love it. Using a thermal printer to print physical tasks you can crumple on completion and throw in a bin is absolute madlad goblin energy and I'm all for it. I think you've actually perfectly distilled the essence of "game-loop" and operant conditioning, and mapped it to the real world. I have been using a whiteboard for tasks, which is better than nothing, but the problem with that approach is the feedback is minor, and once erased, it's like "wtf did I even do this week". So there is limited short-term feedback and zero long-term feedback. You need both the power-up noise and the level progression for a loop to be satisfying.
I have been planning on making a system based on those long scrolls of paper for doodle boards, so at least there is a history, but of course I procrastinated on building the mount for it.
I would love to use your application, I know there's a million to-do apps out there but I get the overwhelm/daunting very easily, so I really appreciate the scope-hiding aspect.
Thank you so much for writing this. I have recently discovered that I have both autism and ADHD, and increasingly it feels like this mind style has a steep counterintuitive learning curve but also very high skill ceiling.
The video game analogy rings very true for me. It helps me a lot to read articles like yours because it gives me new ideas to try. I fully agree with your premise and I've been experimenting with indeed card based systems but have been frustrated by, as you noted, how having to repeatedly make the cards every day basically means I'll probably stop doing it. The receipt printer is a fantastic idea. Making mental only systems physical seems to invoke the spatial parts of the brain. I've been trying to find good ways to synchronize my mental, digital, and physical information. I'd love to read more of your ideas if you publish anything else on your mailing list. Cheers
I would avoid massively increasing your exposure to receipts. They have endocrine disrupting chemicals and it's advised to not even handle them from retail stores let alone in higher quantities in your own home.
I loved your article! Thank you so much for sharing. Fellow procrastinator struggler here.
What's been working for me lately is carrying a Field Notes notebook everywhere with me combined with some of the ideas you talk about here (breaking down tasks into smaller and smaller pieces). It's the perfect size for me to carry around every day.
It's also been helpful as I've been defaulting to opening up my notebook as my basic distraction device as opposed to opening up my phone.
I loved it. I think it perfectly captures the itch that causes procrastination: you had a working solution but it was not good enough for you. You've perfected it but you still have issues with it. You still managed to live with the imperfect version while working on improving it, though. I think that's the part most of us procrastinators fail.
It's a great and well written article. I read all of it, and as a fellow ADHD sufferer, that's rare. :)
My experiences with ADHD align pretty closely with yours. We're of a similar age, but I was only diagnosed recently, and I'm still settling into this, adjusting medication and so on. But just knowing now what's wrong with me, is a game changer. It means I can work with it or around it, instead of being in a state of frustration and despair that I can't function like everyone around me.
In my experience, if I find a task interesting and intellectually stimulating, I can grind away at it for hours and lose track of time. But if it's boring and tedious, it's nearly impossible for me to make any progress at all, unless the consequences for not completing it are severe.
Breaking down tasks is a good idea, and it's something I've thought of myself. Just vacuum the stairs. Just press New Document in LibreOffice and write ONE sentence. Just wipe down the bathroom mirror. I'm not sure I'm ready for a solution as elaborate as yours, though I find the technical aspect of it fascinating, and I might explore it just for that reason.
I totally relate to the way you described it! You can try my solution in a really simple way using post-it notes. Just do a few tests and see if it works for you!
I will probably release the software as source-closed, but if you need help making a custom script, feel free to email me (you can find the address in the footer of my website).
What phone model do you have? I suspect the screen is on the narrow side.
Yes, I am even going to make a real little game to show that you can get absorbed by a very simple game if it uses the gameplay loop and multiple feedback mechanisms correctly.
Offtopic but rewarding your article on Firefox on Android, there's a slight misalignment on the side. The left side gets cut off about 5-8 pixels, I'd say. It cuts off most of the first letter on every line.
It might be just my phone, of course. But I don't have any particular extensions installed or anything else.
fyi I tried on my Android phone with Firefox and I don't see the problem you mention. Perhaps some additional display specs may be useful? My screen is 6.67" with 1080x2400px (20:9, 395ppi).
Really appreciate the graphics, in-between summary elements and the progress bar widget. A bit too much colorful font variants my taste as it leans towards distracting, but hey everybody is different. That was a swell read, thanks for sharing!
As far as "app which helps create overview, reduce overwhelm and taks small steps" - I wonder how many of those are out there? I have written about 3 of those already for various use cases and in different flavors. Using them over a longer period of time, once the chaos subsides or the novelty wears off seems to be hard for me personally.
Hi, thanks for the nice idea and writeup. Just a newsletter tech tip from my experience - be careful with the subscription form. There are bots looking for email fields on websites and filling them with emails from credential leaks or bad-quality emails and spam traps. You may easily end up with a mixed subscription list which will be unusable / resulting in lots of spam reports, your domain reputation might get hurt. To solve, use a captcha or an invisible "honey-pot" subscription form before the real one, use services for checking emails, etc.
The thing with the different columns of tasks broken down into subtasks could be replicated in any columnar filesystem view that opens the contents of a folder into a new column when you click on it, meaning every folder is a to-do!
It's a very interesting solution. I've been thinking more about filling my online time sheet system in advance but I suspect its too impractical to stick to times or keep readjusting with interruptions, so maybe I will try post-its.
I notice a bit of a link in behaviors between people I know who have ADHD and/or OCD.
I'm not really sure what someone who "gives-in" to OCD impulses would feel as side effects, etc.. But I'm kind of curious if you see a downside to having followed loops for their reinforcing effects over days of work, etc?
Yes, the system needs to have as little friction as possible, otherwise it becomes very difficult to maintain. That’s why the ticket printer is interesting.
I don’t really suffer from OCD so it’s hard to say, but it’s a very interesting question. I hope someone will be able to answer it someday.
- How you stay motivated to create this task list each time. Or for another question - is it a new cool recipe, or have you been sticking to it for more that 3 months?
- What to do so not to go into the rabbit hole of creating and splitting tasks? For me, it is easy to overdo this step, both in breadth (too many things to accomplish) and in detail (too many steps; if you think about it, making and easting a sandwich is a dozen steps or so).
Hello! I did a similar thing - however I use TXTs and command line scripts to keep track of things (similar to task warrior). It's a great approach to pick up the list every morning as I have breakfast, put it in my notebook as I leave for the day.
Calendar, weather, to-dos, all in a single thing I can keep in my wallet if needed. I recall somebody posted a project for printing daily news on the roll too (I don't)
I liked your article, but I loved the design of your blog. Very clever use of colours and structuring, and the interactive demo is the icing on the cake. Nice one!
I'm glad you found a method that works for you, and as a fellow small-time blog author I can say I quite enjoyed reading your post.
Sadly, I've tried the task breakdown stuff before and it hasn't helped. It's not even just the fact that I procrastinate doing it, but that even when I manage to do it, it makes no difference.
Anything that requires more than a one off "session" of intellectual work is doomed. Even if I do manage to do some good work for a period of time, I'll undo it later, I cannot stop myself from throwing everything in the bin. If I force myself not to throw it in the bin, my brain refuses to function.
ADHD medication also does nothing to help me. It makes me feel anxious for a bit, gives me a pile of side effects, and that's about it. I've tried increasing the dose and all it did was make the side effects worse (including extremely smelly sweat, for whatever reason).
Cognitive Behavioral Therapy? Helped a little while I was doing it, then I reverted back to normal.
I've even tried the whole accountability thing, but nope. Even if I'm on a call with someone who (like me) commits to do a task, and actually does it, while I committed to do mine, my brain will just tune out and at best I'll be able to do something on autopilot (works for loading up the dishwasher, but not much else).
On the days I manage to burn my willpower to fight it, it drains my energy like Windows 11 does battery on a portable gaming handheld.
Perhaps one day I'll find my own solution and become a multi-millionaire selling a book on it.
Nothing helps me procrastinate like trying out a new trick, a new tool, a new list-making method, etc. I've killed time on dozens of different solutions, and some of them were pretty good at getting me to focus and work hard on implementing that new method, but none translated much into getting more actual work done earlier.
Nothing really helped with that until one day I realized I was getting too old to keep being broke because I wouldn't finish work until I absolutely had to, so I got a job where other people give me stuff to do and expect it within a reasonable time frame. I still procrastinate more than I should, but there's too much to do for me to do nothing, so I'm always getting through something, and maybe that will become a habit.
But I hope tools and methods like this help others. It seems like every new method is a great fit for someone out there.
I totally understand! Just for this article, I restarted it 12 times!
What really made a difference for me was starting very very very very very small, with almost no ambition. That is truly the most important point in my article, but I am not sure if I managed to communicate it clearly.
The idea is really to say something like: my goal is to write for 5 minutes, and if that is too hard, I do 2 minutes. And if I manage that, I consider the task done and I can pick another one, also 5 minutes long.
This gives me a real sense of accomplishment and helps me focus on what I have already done instead of everything that is left to do.
Congratulations on your first article - it's a really good one. I found the jar filling method especially inspiring. Thanks a lot and good luck with the launch!
What a great color scheme! Changing colors over the course of the article makes it all a bit more fun and quirky and stand out against common templates.
I use one Intermec with android , I just print todo and lists for my pocket filofax - alas not possible to print under linux (proprietary drivers), and I even had to 'hack' the android intemec print-app (as it was designed for intermec android devices and if you don't use a such it put a watermark line) - TBH even their setup app is windoze only.. FFS
I would note there are some known health hazards in handling thermal-paper receipts(BPA/BPS)[1] with your bare hands if you do so often. I don't know much beyond this, I would look into it.
Yes, safety of thermal paper is the first issue that comes to mind.
Secondly, IME thermal print can fade to nothing after 1-10 years. So these are specifically for short-ish-term use. Not for labeling something that is supposed to last a long time.
It's come up every time something related to thermal printing has been mentioned on HN lately, but this is honestly great stuff if you're in Germany: https://www.oekobon.de/
These non-poisonous blue receipts have the added benefit of being able to be marked with a fingernail, which is nifty if you're using them to print your shopping list, crossing things off is very satisfying.
You can also use dot matrix / impact receipt printers, they work in the same way, just with an ink reel. So no special paper needed.
They are used in kitchens where thermal paper obviously won't work. Other advantages are they can usually print two colours: black and red. And the sound is rather satisfying :-)
Right, epiphenols. And despite some BPA-free options there are many alerts about the risks of the replacements.
Maybe is time for a cool old style matrix receipt printer using regular paper?
> With this new system, I haven't missed tracking my habits even once.
When I'm in a productive era like that it mostly feels amazing. But it also comes with this looming threat that it can't go on like that forever. The feeling that maintaining such a high standard will only lead to a big fall once something inevitably disrupts the system. It also creates a sense of burden because by being so 'active' in the world, people come to expect you to remain active. And many of the tasks you've completed lead to more tasks that wouldn't exist if you had just stayed lazy.
This, combined with the realization that I can get away with doing almost nothing productive as long as I have a job, has made it hard for me to even want to be productive.
For me, a stable job is key. The structure and accountability makes it hard to fail, and my (relative) lack of ambition ensures I don't over-commit or stress too much over work. It's everything else that I get lazy about! I have plenty of time, but it's too easy to do fun but unproductive activities.
If something doesn't trigger my "oh no, this will lead to more responsibility" alarms, I can be very productive. For example, I love to plan a trip, because it has a discrete start and end and is entirely within my control.
Otherwise, if the lack of doing anything productive is bothering you, search for work that
1. seems meaningful to you,
2. has enjoyable aspects to it (no job will be fun all the time),
3. renumerates you sufficiently to meet your current standard of living or at least a standard of living you can accept.
THEN you will have the sufficient motivation to be productive where looking for a system that helps you be productive could be useful.
Alternatively, there's always entrepreneurship, depending on your appetite for risk and stress.
Great first article, and very interesting to see someone else using a receipt printer for bite-sized task management!
I have a variety of automations running which print actionable tasks to my receipt printer via a Raspberry Pi. It’s nice having a real-life ticket I can take hold of.
One thing to be aware of if you’re handling receipts frequently: make sure to buy phenol-free thermal paper. Phenol is toxic and some types of it are banned in certain countries.
Yes, you look at it carefully and if it looks like thermal paper it may be toxic.
If the substances used are known to be toxic is another matter but you won't know that even with a correct label because it takes time for us to find out that new substances are toxic.
The "tasks on slips" remind me of the Cast Deployment System that was used at Walt Disney World 20 years ago (not sure when it started or how it evolved, but it was in use then).
All cast members in every park and other location were dispatched by PCs with receipt printers. To begin a shift or return from a break, you typed in your number to a CDS PC (located basically behind any convenient backstage door). The PC would just print a slip of paper and log your out. The slip would be one of:
1. Relieve John Doe at <Position> in <Location>. John Doe: return to PC (I think it also had a multi-stage bump possibility, where you replace John and John is sent directly to bump Bob.)
1b. Relieve John Doe. John's break time Start: 9:05 End 9:35
2. Do <TASK> until 9:08 (e.g. Straighten plush in <STORE NAME> or Stock candy in <STORE NAME>)
3. You're released to go home
It was a wildly efficient system, which basically allowed their operations software, which presumably knew about attendance, ride wait times, store sales, etc. to put each person to the most useful position at any moment, and also to give people specific useful things to do during slow periods (or indeed to release them early if they didn't have anything actually important for them to do).
Reading the description of this system, I wonder if Marshall Brain knew of it when he wrote Manna, which sounds like a fancier version with an AI gloss: https://marshallbrain.com/manna1
Yes, I thought of that when I read Manna like 15 years ago!! Also, I get the impression that he was one of the most prescient minds of a generation. I can only hope his "good" ending is in the cards for us.
It's increasingly strange how psychologically different something is when it's physically in front of you vs a representation of that exact same thing on a particular sort of display, especially given apparently some representations of activities on the display are addictive, while others become repulsive. As I mentioned yesterday I'm hearing more from people that attempt to avoid screens as much as possible, and this seems like yet another manifestation of that tendency.
If our UIs were more skeumorphic would that help with all this and remove the need for the physical printer?
I might have 5 virtual desktops and 3 different web browsers and each of those has 4 windows open and each window has 20 tabs. Never mind the terminal windows which themselves participate.
Conventional thinking is that if you can't find things you need to download and install some new program, maybe one that splits your tabs into "subtabs" or maybe one that organizes your virtual desktops into "virtual superdesktops", etc. Trouble is now you have another thing to find with all your desktops, windows, and tabs! You just can't win that way even though people insist that you can.
Paper, however, is privileged because it lives off the desktop. It doesn't disappear when you switch tabs, it doesn't disappear when you switch windows, it doesn't disappear when you switch virtual desktops. You can tape it here or there and it stays there even through reboots.
Correct. Computers are the realm of procrastination because there are so many ways work can hide and so many forms it can morph into. If you need to work from paper, there's not much you can do other than move through it. It may get disorganized, but it is still there. There is no question that modern workers have exponentially more reason to procrastinate than workers from 50 years ago.
Do not Mac sticky notes do all that, except they don't live in the physical domain?
Isn't it just reflective of the fact that you are more disciplined about tidying up your physical world than the virtual one? (And this might be the basis for why the hack works).
I don’t think the issue is a lack of skeuomorphism. It’s more that the devices we use can’t replicate the feeling of something tangible that exists in the same space we do. And that these devices are bottomless portals to any number of other things unrelated to the task at hand.
Picking up the phone to check my todo list puts me in contact with 100 unrelated things, and at some point becomes counterproductive.
If something like the Apple Vision Pro was more accessible and wearing it was more like wearing eye glasses, I think its ability to render objects in space would make it more likely to be an effective interface for virtual task management. Emphasis on “more like wearing eye glasses” because it needs to be an always-on type of experience to come close to replicating a physical piece of paper.
You've started a very interesting discussion. I think that unfortunately nothing replaces paper. I understand Paul's comment, I have an infinite mess on my computer but on my desk I only have my paper tasks.
Great article! Many ideas that I have also noticed put together, nicely done. Although I'm kinda curious how long you have used this system to truly "know" it's bullet-proof.
In my experience, all systems fail without outside pressure and/or right nutrition and exercise. If I eat a lot of carbs and in general, gain fat and dont exercise I get nothing done. Eating ketoish and exercising every 2/3 days and I get a lot done.
Thinking about work as loops is the right idea, I do agree. Human brains slowly accomodate new thought-patterns and one must continously keep at them to make them appear easy. Any time I come back after vacation I feel immediate exhaustion and repulsion towards programming even though it's easy to me. You just lose the familiarity.
Anyway, I write tasks down as well although my system is just a webapp I built for myself. It's interesting I built it as hacky prototype but I've never come around finishing it even though I've been using it somewhat regularly for 5 years or so. Or I write down things on paper.
The least ceremony required for the process, to me, seems is the only long-term solution. But I appreciate this another take on it.
I had a time when my condition was acting up and I was struggling to deal with JIRA and got the idea of making paper tickets with a receipt printer. I bought a few receipt printers on Ebay and learned how to use them but never really wound up coupling them to JIRA because handwritten tickets were good enough and my condition got better. Wound up printing a lot of Pokémon characters do, as reference art for Pokémon is intended for low-quality small screens and does great on thermal printers.
You can get a range of different thermal printer types, one discovery I made was that if you went looking for thermal printers in North America and looked for a width in millimeters you'd get cheap Chinese printers that were often adequate, if you looked for a width in inches you'd get name brand printers that were more expensive. Most thermal printers these days connect to USB but you can get one that connects to Ethernet which I think is ideal if you want something to be controlled by a server.
That gives me an idea. We could have some kind of random character that comes out with each task from the printer, with different rarity levels. It is an idea that might hook some people and help them stay consistent.
Yes, I have a printer with both RJ45 and USB. I spent a bit more to get that, so I can stay flexible depending on what I want to do with it.
Absolutely brilliant. It's so stupid (in that it's kind of silly how easy it is to game our mammal brain) but I can absolutely see this giving an extra kick of motivation.
Have you heard of the INCUP model for ADHD? Interest, Novelty, Challenge, Urgency, and Passion. The more factors an activity has, the more drive the ADHD mind has. Rarity system adds novelty and a bit of passion.
Also if you have looked into operant conditioning at all, you know that variable interval reward schedules are the strongest behavior-forming systems (hence, slot machines and every game that act like them).
Readit News
I don't have a receipt printer, what helps me is an A4-sized whiteboard with marker when I feel like I'm falling behind my tasks. Also, to use todos sparingly, so they retain their effectiveness. It's actually quite underrated to forget and let go of tasks; what's important tends to stick around in your head and keep you up at night.
The snark was from my personal experience that serial procrastinators ride a particular high when they change their methods, especially if they spend money for something that hopefully solves their issues. It never lasts long, we return to baseline quite fast. This is why there is tons of posts about "here's how I solved my procrastination issue" when they've only used the supposed panacea for a couple of days. What's I find more interesting, is methods that have worked for someone for years. Then one can claim to have found a cure, albeit one that probably only works for them.
In any case, keep writing. It helps a lot if you too suffer from squirrel brain.
You are absolutely right, and I have actually tried lots of different things and abandoned just as many methods after only a few days. But what pushed me to write this article is that this time, it was different. After several months, this method is still holding up.
This reflects my experience as well. Whether it's getting a special little "Getting Things Done" notebook/app or getting the accessories involved in this post, before long my brain has "helpfully" optimized them back out of my life and I'm back at square one.
That's probably why the author has beginner tasks on the whiteboard like making a bed, washing the dishes, etc. It's hard to imagine having such tasks throughout one's entire life while struggling with procrastination.
Chronic procrastinators will inevitably procrastinate no matter what method they find.
From 2020 I use a three column worksheet (Libreoffice in Debian): one row per day. One thin column for the date, the second for pending tasks, the third for the "done" ones. Theoretically I just copy-paste between the "pendings" to the "done", but I also add notes as the day progress, so it is also a kind of personal diary. At the end of the day tasks not achieved get moved to some rows below, and new ones are added as needed. The spreadsheet is configured to start automatically on session login, so I can't forget to see my daily assignment. Not perfect, but (mostly) works for me.
For day to day stuff I just use a more normal whiteboard that I do my best to erase at the end of the day, and migrate longer term stuff to some other location. I like it better than a regimented "always empty" system since reasonable leakage from one day to the next is pretty common for me.
I have been planning on making a system based on those long scrolls of paper for doodle boards, so at least there is a history, but of course I procrastinated on building the mount for it.
I would love to use your application, I know there's a million to-do apps out there but I get the overwhelm/daunting very easily, so I really appreciate the scope-hiding aspect.
You could also put the task on a spike like they do in restaurants with signed receipts.
I cannot wait for you to try my app :)
The video game analogy rings very true for me. It helps me a lot to read articles like yours because it gives me new ideas to try. I fully agree with your premise and I've been experimenting with indeed card based systems but have been frustrated by, as you noted, how having to repeatedly make the cards every day basically means I'll probably stop doing it. The receipt printer is a fantastic idea. Making mental only systems physical seems to invoke the spatial parts of the brain. I've been trying to find good ways to synchronize my mental, digital, and physical information. I'd love to read more of your ideas if you publish anything else on your mailing list. Cheers
https://www.snopes.com/fact-check/receipt-paper-harmful/
What's been working for me lately is carrying a Field Notes notebook everywhere with me combined with some of the ideas you talk about here (breaking down tasks into smaller and smaller pieces). It's the perfect size for me to carry around every day.
It's also been helpful as I've been defaulting to opening up my notebook as my basic distraction device as opposed to opening up my phone.
My experiences with ADHD align pretty closely with yours. We're of a similar age, but I was only diagnosed recently, and I'm still settling into this, adjusting medication and so on. But just knowing now what's wrong with me, is a game changer. It means I can work with it or around it, instead of being in a state of frustration and despair that I can't function like everyone around me.
In my experience, if I find a task interesting and intellectually stimulating, I can grind away at it for hours and lose track of time. But if it's boring and tedious, it's nearly impossible for me to make any progress at all, unless the consequences for not completing it are severe.
Breaking down tasks is a good idea, and it's something I've thought of myself. Just vacuum the stairs. Just press New Document in LibreOffice and write ONE sentence. Just wipe down the bathroom mirror. I'm not sure I'm ready for a solution as elaborate as yours, though I find the technical aspect of it fascinating, and I might explore it just for that reason.
I totally relate to the way you described it! You can try my solution in a really simple way using post-it notes. Just do a few tests and see if it works for you!
I did notice that on mobile the left edge of text on your website is cut off by about half a character.
Also I liked how reading the article was its own game loop with progress bar, level up notifications and items! I hope you use that on future posts!
What phone model do you have? I suspect the screen is on the narrow side.
Yes, I am even going to make a real little game to show that you can get absorbed by a very simple game if it uses the gameplay loop and multiple feedback mechanisms correctly.
Thank you for your comment!
Offtopic but rewarding your article on Firefox on Android, there's a slight misalignment on the side. The left side gets cut off about 5-8 pixels, I'd say. It cuts off most of the first letter on every line.
It might be just my phone, of course. But I don't have any particular extensions installed or anything else.
Thank you for your comment! It is super helpful.
As far as "app which helps create overview, reduce overwhelm and taks small steps" - I wonder how many of those are out there? I have written about 3 of those already for various use cases and in different flavors. Using them over a longer period of time, once the chaos subsides or the novelty wears off seems to be hard for me personally.
You are right! I will change it!
I notice a bit of a link in behaviors between people I know who have ADHD and/or OCD. I'm not really sure what someone who "gives-in" to OCD impulses would feel as side effects, etc.. But I'm kind of curious if you see a downside to having followed loops for their reinforcing effects over days of work, etc?
Yes, the system needs to have as little friction as possible, otherwise it becomes very difficult to maintain. That’s why the ticket printer is interesting.
I don’t really suffer from OCD so it’s hard to say, but it’s a very interesting question. I hope someone will be able to answer it someday.
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I am curious for two things:
- How you stay motivated to create this task list each time. Or for another question - is it a new cool recipe, or have you been sticking to it for more that 3 months?
- What to do so not to go into the rabbit hole of creating and splitting tasks? For me, it is easy to overdo this step, both in breadth (too many things to accomplish) and in detail (too many steps; if you think about it, making and easting a sandwich is a dozen steps or so).
Calendar, weather, to-dos, all in a single thing I can keep in my wallet if needed. I recall somebody posted a project for printing daily news on the roll too (I don't)
You dont have to do this yourself. A partner or friend could remind you about stuff and literally send you an order.
I’d personally use one of those spikes instead of scrunching up in a ball.
(Late reply because I procrastinate reading HN).
Sadly, I've tried the task breakdown stuff before and it hasn't helped. It's not even just the fact that I procrastinate doing it, but that even when I manage to do it, it makes no difference.
Anything that requires more than a one off "session" of intellectual work is doomed. Even if I do manage to do some good work for a period of time, I'll undo it later, I cannot stop myself from throwing everything in the bin. If I force myself not to throw it in the bin, my brain refuses to function.
ADHD medication also does nothing to help me. It makes me feel anxious for a bit, gives me a pile of side effects, and that's about it. I've tried increasing the dose and all it did was make the side effects worse (including extremely smelly sweat, for whatever reason).
Cognitive Behavioral Therapy? Helped a little while I was doing it, then I reverted back to normal.
I've even tried the whole accountability thing, but nope. Even if I'm on a call with someone who (like me) commits to do a task, and actually does it, while I committed to do mine, my brain will just tune out and at best I'll be able to do something on autopilot (works for loading up the dishwasher, but not much else).
On the days I manage to burn my willpower to fight it, it drains my energy like Windows 11 does battery on a portable gaming handheld.
Perhaps one day I'll find my own solution and become a multi-millionaire selling a book on it.
Nothing really helped with that until one day I realized I was getting too old to keep being broke because I wouldn't finish work until I absolutely had to, so I got a job where other people give me stuff to do and expect it within a reasonable time frame. I still procrastinate more than I should, but there's too much to do for me to do nothing, so I'm always getting through something, and maybe that will become a habit.
But I hope tools and methods like this help others. It seems like every new method is a great fit for someone out there.
What really made a difference for me was starting very very very very very small, with almost no ambition. That is truly the most important point in my article, but I am not sure if I managed to communicate it clearly.
The idea is really to say something like: my goal is to write for 5 minutes, and if that is too hard, I do 2 minutes. And if I manage that, I consider the task done and I can pick another one, also 5 minutes long.
This gives me a real sense of accomplishment and helps me focus on what I have already done instead of everything that is left to do.
I found that the usual ADHD medication (methylphenidate) does not work for me. However, modafinil does. YMMV.
https://gwern.net/Modafinil
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Liked you included one of many studies from M Csikszentmihalyi
I would note there are some known health hazards in handling thermal-paper receipts(BPA/BPS)[1] with your bare hands if you do so often. I don't know much beyond this, I would look into it.
[1] https://www.pca.state.mn.us/business-with-us/bpa-and-bps-in-...
Secondly, IME thermal print can fade to nothing after 1-10 years. So these are specifically for short-ish-term use. Not for labeling something that is supposed to last a long time.
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These non-poisonous blue receipts have the added benefit of being able to be marked with a fingernail, which is nifty if you're using them to print your shopping list, crossing things off is very satisfying.
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They are used in kitchens where thermal paper obviously won't work. Other advantages are they can usually print two colours: black and red. And the sound is rather satisfying :-)
> With this new system, I haven't missed tracking my habits even once.
When I'm in a productive era like that it mostly feels amazing. But it also comes with this looming threat that it can't go on like that forever. The feeling that maintaining such a high standard will only lead to a big fall once something inevitably disrupts the system. It also creates a sense of burden because by being so 'active' in the world, people come to expect you to remain active. And many of the tasks you've completed lead to more tasks that wouldn't exist if you had just stayed lazy.
This, combined with the realization that I can get away with doing almost nothing productive as long as I have a job, has made it hard for me to even want to be productive.
I have a better one though: a job leaves almost no time or energy for actual work.
If something doesn't trigger my "oh no, this will lead to more responsibility" alarms, I can be very productive. For example, I love to plan a trip, because it has a discrete start and end and is entirely within my control.
Not having a job feels like a good option if you can select into it but the barrier is high for me
If so, don't change anything.
Otherwise, if the lack of doing anything productive is bothering you, search for work that
1. seems meaningful to you, 2. has enjoyable aspects to it (no job will be fun all the time), 3. renumerates you sufficiently to meet your current standard of living or at least a standard of living you can accept.
THEN you will have the sufficient motivation to be productive where looking for a system that helps you be productive could be useful.
Alternatively, there's always entrepreneurship, depending on your appetite for risk and stress.
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I have a variety of automations running which print actionable tasks to my receipt printer via a Raspberry Pi. It’s nice having a real-life ticket I can take hold of.
One thing to be aware of if you’re handling receipts frequently: make sure to buy phenol-free thermal paper. Phenol is toxic and some types of it are banned in certain countries.
Since I’m in Europe, we don’t really have paper with bisphenol anymore, but that’s not the case everywhere.
If the substances used are known to be toxic is another matter but you won't know that even with a correct label because it takes time for us to find out that new substances are toxic.
All cast members in every park and other location were dispatched by PCs with receipt printers. To begin a shift or return from a break, you typed in your number to a CDS PC (located basically behind any convenient backstage door). The PC would just print a slip of paper and log your out. The slip would be one of:
1. Relieve John Doe at <Position> in <Location>. John Doe: return to PC (I think it also had a multi-stage bump possibility, where you replace John and John is sent directly to bump Bob.)
1b. Relieve John Doe. John's break time Start: 9:05 End 9:35
2. Do <TASK> until 9:08 (e.g. Straighten plush in <STORE NAME> or Stock candy in <STORE NAME>)
3. You're released to go home
It was a wildly efficient system, which basically allowed their operations software, which presumably knew about attendance, ride wait times, store sales, etc. to put each person to the most useful position at any moment, and also to give people specific useful things to do during slow periods (or indeed to release them early if they didn't have anything actually important for them to do).
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If our UIs were more skeumorphic would that help with all this and remove the need for the physical printer?
I might have 5 virtual desktops and 3 different web browsers and each of those has 4 windows open and each window has 20 tabs. Never mind the terminal windows which themselves participate.
Conventional thinking is that if you can't find things you need to download and install some new program, maybe one that splits your tabs into "subtabs" or maybe one that organizes your virtual desktops into "virtual superdesktops", etc. Trouble is now you have another thing to find with all your desktops, windows, and tabs! You just can't win that way even though people insist that you can.
Paper, however, is privileged because it lives off the desktop. It doesn't disappear when you switch tabs, it doesn't disappear when you switch windows, it doesn't disappear when you switch virtual desktops. You can tape it here or there and it stays there even through reboots.
Isn't it just reflective of the fact that you are more disciplined about tidying up your physical world than the virtual one? (And this might be the basis for why the hack works).
Picking up the phone to check my todo list puts me in contact with 100 unrelated things, and at some point becomes counterproductive.
If something like the Apple Vision Pro was more accessible and wearing it was more like wearing eye glasses, I think its ability to render objects in space would make it more likely to be an effective interface for virtual task management. Emphasis on “more like wearing eye glasses” because it needs to be an always-on type of experience to come close to replicating a physical piece of paper.
In my experience, all systems fail without outside pressure and/or right nutrition and exercise. If I eat a lot of carbs and in general, gain fat and dont exercise I get nothing done. Eating ketoish and exercising every 2/3 days and I get a lot done.
Thinking about work as loops is the right idea, I do agree. Human brains slowly accomodate new thought-patterns and one must continously keep at them to make them appear easy. Any time I come back after vacation I feel immediate exhaustion and repulsion towards programming even though it's easy to me. You just lose the familiarity.
Anyway, I write tasks down as well although my system is just a webapp I built for myself. It's interesting I built it as hacky prototype but I've never come around finishing it even though I've been using it somewhat regularly for 5 years or so. Or I write down things on paper.
The least ceremony required for the process, to me, seems is the only long-term solution. But I appreciate this another take on it.
But I agree with everything you said, especially the part about how we need to be minimalist when it comes to task management.
You can get a range of different thermal printer types, one discovery I made was that if you went looking for thermal printers in North America and looked for a width in millimeters you'd get cheap Chinese printers that were often adequate, if you looked for a width in inches you'd get name brand printers that were more expensive. Most thermal printers these days connect to USB but you can get one that connects to Ethernet which I think is ideal if you want something to be controlled by a server.
Yes, I have a printer with both RJ45 and USB. I spent a bit more to get that, so I can stay flexible depending on what I want to do with it.
Absolutely brilliant. It's so stupid (in that it's kind of silly how easy it is to game our mammal brain) but I can absolutely see this giving an extra kick of motivation.
Have you heard of the INCUP model for ADHD? Interest, Novelty, Challenge, Urgency, and Passion. The more factors an activity has, the more drive the ADHD mind has. Rarity system adds novelty and a bit of passion.
Also if you have looked into operant conditioning at all, you know that variable interval reward schedules are the strongest behavior-forming systems (hence, slot machines and every game that act like them).